What’s an Early Alert?

The Early Alert system monitors students’ progress in courses and immediately designates appropriate resources and staff when possible student success barriers are identified. Instructors are asked to submit names of students who might benefit from some outreach. Once a faculty member submits an Early Alert for his/her students, Academic Advisors will automatically receive an Early Alert on their Advisor Dashboard. As a response, Academic Advisors will contact the student (via the dashboard message board, email and phone) to encourage them to come in and meet one-on-one with an academic advisor.

What’s the purpose of an Early Alert?

The goal of the Early Alert System is to reach out to these students as early as possible while they still have a chance to improve their academic progress before the end of a semester. Overall, we hope to reduce the number students who may face academic warning, probation or dismissal, or fail the semester.

How do I access the Early Alert form to report a student?

Access your class roster by following the instruction listed on this instructor manual.

Can I sort my students in alphabetical order?

Yes. You can alphabetically sort students in your roster by clicking on the First Name or Last Name field. See below.

Early Alerts

Can I create the same note on multiple students?

Yes. You can select multiple students and create a single note for all by clicking on

create note

See the instructor manual for further details.

Can I flag a student more than once throughout the semester?

Yes. Instructors will be able to create multiple Early Alerts per student in the same class throughout the semester.

When should I submit an Early Alert for a student?

You should report a student as soon as you notice a concern. The earlier, the better! The goal of the Early Alert System is to reach out to these students as soon as possible, while they still have a chance to improve their academic progress.

Can I know what was discussed between my student and his/her assigned advisor?

Yes. When a student meets with his/her assigned advisor, an advising note will be created. Faculty will have access to view these notes. See the instructor manual for further details.

What are some common areas of concern that should I report?

You should indicate a student needs improvement in an area if it is relevant to their academic performance in your course. For example,

  • Quizzes/Tests– Non passing grade on an exam or 3 or more failed quizzes
  • Attendance– Missing 3 or more classes with no communication from the student (if applicable)
  • Assignments– Enough class assignments are missing that the student would not receive a passing grade in the course
  • Participation– Only relevant if participation in your course is integral to their academic performance
  • Management Skills– Student shows signs that he or she cannot manage their time and/or course load (e.g. taking too many classes, doesn’t turn in assignments on time, repeatedly missing classes). Student has mentioned work conflicts and other time commitments.
  • Personal Issues– Student repeatedly shows signs of serious distress which are affecting his or her performance in class (e.g. self-harm, depression, family conflict, relationship issues, sickness, etc.)